Privacy
Last updated: 26.12.2025
This Privacy Policy explains how Klik4 LTD (“we”, “us”, “our”) collects, uses, stores, and protects personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our website or engaging our services, you acknowledge that you have read and understood this Privacy Policy.
1. Data Controller
Klik4 LTD is the data controller for the purposes of UK GDPR in relation to personal data collected through our website and services.
2. Personal Data We Collect
We may collect and process the following categories of personal data:
This includes names, email addresses, telephone numbers, business details, enquiry information, billing and invoicing details, IP addresses, browser and device information, and website usage data.
3. How We Collect Personal Data
Personal data is collected when you contact us via our website, email, phone, enquiry forms, or when you enter into a contract with us. We may also collect limited technical data through cookies and analytics tools when you browse our website.
4. Lawful Basis for Processing
Under UK GDPR, we process personal data only where we have a lawful basis to do so. These include:
Processing necessary for the performance of a contract, compliance with a legal obligation, your consent, or our legitimate interests (such as operating and improving our services), provided those interests do not override your rights and freedoms.
5. How We Use Personal Data
We use personal data to respond to enquiries, provide services, manage projects, prepare proposals and invoices, communicate with clients, maintain business records, and improve our website and services.
6. Third-Party Processors
We use trusted third-party service providers (“data processors”) such as hosting providers, analytics platforms, email services, payment processors, and automation tools.
These processors only act on our instructions and are required to implement appropriate technical and organisational measures to protect personal data in accordance with UK GDPR.
7. GDPR and Compliance Responsibility
While we take reasonable steps to process personal data securely, the client is solely responsible for ensuring that their website, systems, content, and business processes comply with UK GDPR and any other applicable data protection legislation.
This includes (but is not limited to) providing appropriate privacy notices, obtaining valid consent, implementing cookie controls, managing data retention, and responding to data subject rights requests.
8. Data Storage and Security
We implement appropriate technical and organisational measures to protect personal data against accidental loss, unauthorised access, alteration, disclosure, or destruction.
Personal data may be stored on secure third-party systems located within or outside the UK. Where data is transferred internationally, appropriate safeguards are used in accordance with UK GDPR.
9. Data Retention
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.
When services are cancelled or completed, personal data will be securely deleted after an agreed retention period unless retention is required by law.
10. Your Rights Under UK GDPR
You have the right to request access to your personal data, request rectification of inaccurate data, request erasure where legally permitted, restrict processing, object to processing, and request data portability.
Where processing is based on consent, you have the right to withdraw consent at any time.
11. Complaints
If you believe your data protection rights have been infringed, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
Website: https://www.ico.org.uk
12. Cookies
Our website uses cookies and similar technologies to improve functionality and analyse usage. You can manage cookies through your browser settings. Further details may be provided in a separate Cookie Policy.
13. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. Any changes will be posted on this page with an updated revision date.
14. Contact Information
If you have any questions about this Privacy Policy or how personal data is handled, please contact:
Klik4 LTD
Email: admin@klik4.co.uk
